Travel Plans and Surveys

for smarter and more sustainable travel
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Guidance - Smarter travel

Smarter travel for business

Helping your staff with their daily commute can be as simple as getting some cycle parking installed or putting up some local travel information on a notice board.

Why is it important? Giving staff real choices about how they travel to work makes for a happier, more energised workforce - which makes for a happier, more productive business overall.

Don't forget about trips your staff have to make for business too. Individual trips can soon add up to a substantial business cost - both in fares and mileage expenses, and in productive time lost to travelling. Did you know that office workers spend 23 days a year travelling to and from meetings?

Promoting smarter business travel helps you to manage those costs. Reducing the need to travel for business, or simply making it easier for staff to choose a more sustainable way of travelling, can lead to less time spent travelling, cost savings for your business, and a happier, more engaged workforce - less time in the car is good for everyone!


  • business savings
  • reduced staff travel costs
  • reduced demand for car park spaces
  • better use of staff time

The links below & opposite will give you some easy ideas to help you promote different travel choices to your staff, as well as more information about schemes to help get you started.

Sustainable travel measures

The following list in can be used for examples of typical measures that the developer might be asked to provide. It is important that the list of measures asked of a particular site is appropriate to that development.

Examples of typical sustainable travel measures:

  • Bicycle Shop Discounts
  • Broadband Internet
  • BUG (Bicycle User Group)
  • Bus Shelters
  • Car Share Parking Spaces
  • Car Share Scheme
  • Changing Facilities
  • Cycle Parking
  • Cycle Way (Lit/unlit)
  • Disabled Access
  • Disabled Parking
  • Electric/ Low Emission Vehicle Charging Port
  • Flexible Working
  • Foot Way (Lit/ unlit)
  • Guided Cycle Ride
  • Home/ Tele Working
  • Lockers
  • Public Transport Discounts
  • Public Transport Information
  • Real-time Bus Information
  • Shower Facilities
  • Space to Store Pram/ Pushchair
  • Study Room/ Space
  • Teleconferencing
  • Travel Debit Card
  • Traveline/ Personalised Journey Planner
  • Wi-fi

Encouraging active travel

If you're hoping to improve the health and fitness in your workplace but stuck for ideas, here are some of our suggestions that you can start today, and even use as ideas for a capital grant.

  • Set-up a Cycle to Work Scheme for your Company. This allows your staff to purchase a bike tax-free and pay monthly instalments which will come directly out of their paycheque for 12 months.
  • Encourage walking meetings! Get the blood pumping, and endorphins going - you'll notice an increase in motivation, concentration and a boost in attitudes.
  • Try out some of the walks and cycle routes suggested by link to local/regional walking/cycling promotion
  • Introduce a mileage allowance for those cycling to and from work and/or for business purposes.
  • Install shower facilities, changing rooms, and/or lockers.
  • Review the condition of the walkways and cycle routes on and adjacent to your site and provide and plan upgrades.
  • Provide cycling and walking routes for staff.
  • Set up guided walks and cycle rides for staff.
  • Provide well-lit and conveniently located cycle parking, shelters or stands.
  • Provide office bikes for traveling to meetings (Bromptons are great as they're comfortable to ride, but also fold up for convenience)
  • Provide cycle safety & repair kits to all staff who cycle.
  • Provide regular cycle maintenance sessions such as Dr Bike
  • Provide link to regional cycle training tailored to staff needs
  • Provide insurance to cover those cycling for business travel.

Public Transport

Make up-to-date public transport timetables available for staff.

Provide shuttle buses linking work to railway stations/town centres where company is remotely located.

Provide interest-free loans for public transport season tickets for staff.

Encourage the use of public transport for business and commuting purposes.

Subsidise Public Transport passes where possible for business and commuting journeys.

Negotiate with local public transport providers for improved links.

Provide on-line links to journey planning, e.g. Traveline.

Encouraging public transport & car sharing

Perhaps if your staff and visitors live too far to travel actively, you can still help promote public transport and car sharing. Here are some of our ideas to help inspire you:

  • Join link to regional car sharing - a free car sharing platform which tells you if someone is travelling your way.
  • Plan your journeys on link to travel planning website, a sustainable travel planning website which will also give you extra information on travelling sustainably in your area.
  • Print and promote the most up to date public transport timetables and ensure these are available for staff and visitors
  • If your business is remote, you can provide shuttle buses that link to railway stations and town centres.
  • Provide interest-free loans for public transport season tickets for staff.
  • Encourage your staff and visitor to use public transport for business travel.
  • Did you know train stations with bike hire rail stations have cycle hire facilities? You can hire a Brompton bike for just £2.50 per day.
  • If all else fails, could you encourage your staff to work from home or work remotely? You could use the grant as an opportunity to apply for new IT equipment, cloud software, or video conferencing to avoid having to travel at all.

Eco-driver training

Save fuel and cut carbon emissions

You can improve MPG by up to 15% and reduce fuel costs by training employees to become more efficient drivers. This eco-driver training is relevant to all drivers and is based on extensive research into the technical and behavioural issues associated with reducing fuel consumption.

This training can help you to:

  • reduce fuel consumption and carbon emissions;
  • increase MPG by up to 15%;
  • save hundreds of pounds a year;
  • lower the risk of vehicle accidents;
  • reduce wear and tear of your vehicle;
  • demonstrate your commitment to the environment.

We are offering this training course to businesses in the North East, so if you are interested in attending a 50 minute one-to-one session with an instructor then please email us and we can arrange a training session.


Smarter travel each of these FAQs on a separate page

Smarter travel for business
Sustainable travel measures
Encouraging active travel
Public Transport
Encouraging sustainable travel
Eco-driver training